Understanding how to register your business in Namibia

In this comprehensive guide, we explore how to register your business in Namibia, highlight key requirements for different business types, and explain how Investing in Namibia can simplify the process for you.

If you’re considering starting or expanding a business in Namibia, it’s essential to understand the steps and requirements of how to register your business in Namibia. Namibia offers a favorable environment for local and foreign investors, supported by clear regulations and government incentives.

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Categories of Business Registration in Namibia

Investors have two main options for how to register your business in Namibia:

1. Registering a Foreign Existing Company

Foreign companies looking to operate in Namibia can register their entity as an external company.

Steps:

1. Name Reservation: Submit a CM5 form or use BIPA’s online name reservation system.
2. Certificate Applications: Apply for a Certificate of Incorporation and Certificate to Commence Business.
3. Submit Required Documents:
   • Memorandum and Articles of Association (certified and in triplicate).
   • Notice of postal and registered address (CM22).
   • List of Directors, Auditors, and Public Officers (CM29).
   • Additional documents such as CM31, CM47, and CM49.

2. Registering a New Namibian Entity

This includes various entities like public companies, private companies, partnerships, close corporations, and sole proprietors.

Steps:

1. Name Reservation: Submit a name application with BIPA.
2. Prepare and Submit Documents: Required forms depend on the entity type.
3. Receive Certificate of Incorporation: Official proof of your registered business.
4. Register with Relevant Authorities:
   • Taxpayer Identification Number (TIN): Apply with NamRA.
   • VAT Registration: Mandatory for businesses exceeding N$1 million turnover.
   • Social Security and PAYE Registration: Comply with labor laws.

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Registration Procedures for Common Business Types

Close Corporations (CCs)

1. Submit a name reservation form (CC8).
2. Provide a founding statement (CC1), proof of name reservation, and an accounting officer’s consent.

Private and Public Companies

1. Submit a name application (CM5).
2. Provide forms such as CM3, CM22, CM29, and others as specified by BIPA.

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Incentives for Businesses in Namibia

Namibia provides various fiscal and non-fiscal incentives for registered businesses:

• Tax Incentives: Reduced corporate tax rates and allowances for manufacturers (valid until 2025).
• Special Economic Zones (SEZs): Exemptions from corporate tax, VAT, and customs duties for eligible enterprises.
• Investment Support: Assistance through the Namibia Investment Promotion and Development Board (NIPDB).

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Environmental Impact Assessments (EIA)

If your business involves activities with potential environmental impacts, you’ll need an Environmental Clearance Certificate under the Environmental Management Act of 2007.

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Challenges and Solutions (Register your business in Namibia)

While Namibia has streamlined many processes, some investors note delays in resolving queries. This is where Investing in Namibia can help:

• Expert Support: We handle all aspects of the registration process, ensuring compliance with local laws.
• Time-Saving Solutions: Avoid delays with our efficient approach.
• Comprehensive Services: From name reservation to VAT registration, we manage everything for you.

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Final Thoughts on Understanding the Business Registration Process in Namibia

Navigating how to register your business in Namibia can be complex, but with the right guidance, it becomes a smooth and rewarding experience. Whether you’re registering a foreign entity or starting a new business, partnering with Investing in Namibia ensures a hassle-free process.